Eldred Central School District

PRE-BID ADDENDUM NO. #9 The information contained herein, revises, supplements, and/or supersedes the specific parts of the documents referred to and shall be attached to and become part of such documents as if originally forming a part thereof. Except as herein modified, all other provisions of the documents shall remain in full force as originally set forth. ISSUED TO: All Bidders PROJECT: Eldred Central School District Bond Projects County of Sullivan, State of New York FE Project # 22-132 DATE: April 11, 2024 ISSUED BY: Fellenzer Engineering, LLP Savin Engineers, P.C. c/o Eldred Central School District ATTACHMENTS: 00 01 20 Invitation to Bid for Contract #1 GC: General Construction 01 23 00.1 Alternates 01 23 00.2 Alternates Attachment INVITATION TO BID: See Attached Document and refer to responses below for GC scope clarifications. Link to view only plans and specifications here: https://fellp.sharefile.com/d- s198cc35c9b44475faaf927c6e3e329ce REVISIONS TO SPECIFICATIONS: Item 1: SECTION 01 23 00.1 – ALTERNATES – See revised Description of Alternates for two Add Alternates to be provided in Contract 1 GC. Item 2: SECTION 01 23 00.2 – ALTERNATES ATTACHMENT - See revised Schedule of Alternates for two alternates to be provided in Contract 1 GC. Attach this document to the Bid Proposal. CLARIFICATIONS: 1. Is the roof at George Ross MacKenzie Elementary School part of Contract 1 GC Scope? Response: No, the roof work at George Ross MacKenzie Elementary School is being completed through State Contract. 2. Are the furniture items at Eldred Junior & Senior High School and George Ross MacKenzie Elementary School part of Contract 1 GC scope? Response: No, the furniture items at Eldred Junior & Senior High School and George Ross MacKenzie Elementary School are being purchased through State Contract. 3. Is the exterior ramp work at Eldred Junior & Senior High School part of Contract 1GC Scope? Response: No, the exterior ramp work at Eldred Junior & Senior High School is part of Contract 2 SC – Site Construction. 4. Is the purchase and installation of the exterior railings at Eldred Junior & Senior High School part of Contract 1GC Scope? Response: No, the purchase and installation of exterior railings at Eldred Junior & Senior High School is part of Contract 2 SC – Site Construction. - - -

Dear Families, It's that time again for our P.T.A. annual Discount Card fundraiser. You will have a choice of purchasing a card to use for an entire year for the Port Jervis, Middletown or Monticello area. If you like shopping, you should get all three. One gentleman a while back kept track of his savings with the card and determined that it saved him $1000.00 in one year! Please reach out to Ms. Lombardi at lombardij@eldred.k12.ny.us with any questions or concerns. Your support of this fundraiser and others allows the P.T.A. to do great things for our kids. Information will be sent home via kids on Tuesday. https://instaraise.com/mackenziepta/ultimatediscountcard24

The Special Olympics will be held this Saturday, the 13th at Presidential Park Elementary School, 48 Roosevelt Avenue, Middletown, NY 10940 Spectators can go to the Upper Level Gymnasium. A few of our students from 3rd to 6th grade will be participating. Please come to all or part of the event and support the team if you can! There will be food concessions open from 11am to 1pm FREE OF CHARGE. The following events are scheduled at the listed times: 9am-9:30 Opening Ceremonies (Upper Level Gymnasium) 9:30-11:30 Qualifying Round (Upper Level & Lower Level Gymnasium) 12:30-2:30 Competition Round (Upper Level & Lower Level Gymnasium) 2:30-3:00 Closing Ceremonies & Medals (Upper Level Gymnasium) * NO Bags are permitted into the event by spectators. Spectators can bring keys, wallets, and cell phones.

The 7th grade class is hosting a Dine to Donate Fundraiser event at Chipotle in Middletown on Saturday, April 13th from 4pm to 8pm. 25% of sales during the time frame will be donated back to the class but you MUST present the attached flyer if you dine in or use the code from the flyer for online orders to be eligible. Please share the flyer with your friends and family.

Dear Families, It's that time again for our P.T.A. annual Discount Card fundraiser. You will have a choice of purchasing a card to use for an entire year for the Port Jervis, Middletown or Monticello area. If you like shopping, you should get all three. One gentleman a while back kept track of his savings with the card and determined that it saved him $1000.00 in one year! Please reach out to Ms. Lombardi at lombardij@eldred.k12.ny.us with any questions or concerns. Your support of this fundraiser and others allows the P.T.A. to do great things for our kids. Information will be sent home via kids on Tuesday. https://instaraise.com/mackenziepta/ultimatediscountcard24

GRM Student Council members planned and coordinated efforts to raise $250.00 for the animal spring kitty campaign, Kids for Kats.This year's recipient is the Port Jervis Humane Society. Pictured are Mrs. Carey Connelly, Gavin G., Lucas R., Abby K., Brooke R., Liliana C. and Corey P.

PRE-BID ADDENDUM NO. #8 The information contained herein, revises, supplements, and/or supersedes the specific parts of the documents referred to and shall be attached to and become part of such documents as if originally forming a part thereof. Except as herein modified, all other provisions of the documents shall remain in full force as originally set forth. ISSUED TO: All Bidders PROJECT: Eldred Central School District Bond Projects County of Sullivan, State of New York FE Project # 22-132 DATE: March 28, 2024 ISSUED BY: Fellenzer Engineering, LLP Savin Engineers, P.C. c/o Eldred Central School District PAGES: 3 ATTACHMENTS: Invitation to Bid for Contract #1 GC: General Construction ______________________________________________________________________________ INVITATION TO BID: See Attached Document and refer to Addendum #7 for GC scope clarifications. - - - END OF ADDENDUM - - -

PRE-BID ADDENDUM NO. #7 The information contained herein, revises, supplements, and/or supersedes the specific parts of the documents referred to and shall be attached to and become part of such documents as if originally forming a part thereof. Except as herein modified, all other provisions of the documents shall remain in full force as originally set forth. ISSUED TO: All Bidders PROJECT: Eldred Central School District Bond Projects County of Sullivan, State of New York FE Project # 22-132 DATE: March 27, 2024 ISSUED BY: Fellenzer Engineering, LLP Savin Engineers, P.C. c/o Eldred Central School District PAGES: 4 ______________________________________________________________________________ CLARIFICATIONS: 1. CPI-02 IS THE ROAD/PARKING LOT ASPHALT, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 2. C-141 IS THE NEW DRAINAGE FOR THE ROADWAY AND PARKING LOT, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 3. C-141 IS THE LANDSCAPING AND BENCHES, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 4. C-141 IS THE SIGNAGE, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 5. C-141- CHAINLINK FENCE AND 14’ CANTILEVER GATE, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 6. EXISTING RESTROOM IS TO BE REMOVED, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 7. TREES AND GRUBBING AT EXISTING ROADWAY IS TO BE REMOVED, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 8. OLD ROAD IS REMOVED, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 9. ELECTRICAL POLE ARE RELOCATED, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 10. EXISTING CHAIN LINK FENCE AROUND BASEBALL FIELD IS REMOVED, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 11. REMOVAL OF WATERLINE AND DRAINAGE IS, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 12. REMOVAL OF EXISTING ELECTRICAL STRUCTURES, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 13. RELOCATION OF FIELD LIGHTING IS, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 14. FOOTINGS/EXCAVATION FOR BLEACHERS ARE, UNDER THE GC CONTRACT OR THE SITE CONTRACT? RESPONSE: SITE CONTRACT 15. CAN THE STRUCTURAL ENGINEERS LOOK AT THE STAIR SECTION ON C555, AND SEE IF WE CAN FURNISH/INSTALL A SLAB TO SUPPORT THE FOUNDATION WALLS, AT A HIGHER ELEVATION. SO THAT THE FOUNDATION WALLS ARE SHORTER, THAT WAY WE WILL NOT HAVE TO USE SAFETY SHORING FOR SIDE WALLS/FOOTINGS. SAME DETAIL AS UPPER SECTION.? RESPONSE: SITE CONTRACT, NOT IN GC CONTRACT. 16. THERE IS REFERENCE TO MULTIPLE TYPES OF INSULATION IN THE SPECFIGURING BATT INSULATION IS OK? (NOT THERMAFIBER, FACED ON EXTERIOR WALLS & UNFACED ON INTERIOR WALLS) RESPONSE: AS PER SPEC SECTION 072100 2.5 AND 2.6, ANY FORM OF GLASSFIBER BLANKET INSULATION AND MINERAL-WOOL BLANKET INSULATION CAN BE PRICED– NOT LIMITED TO THERMAFIBER. 17. THERE IS REFERENCE TO IMPACT RESISTANT GYPSUM BOARD IN THE SPECIFICATIONS- BUT NONE FOUND ON THE DOCUMENTS- PLEASE CONFIRM IT IS NOT TO BE UTILIZED. RESPONSE: CORRECT, NOT BEING UTILIZED AT THE FIELD HOUSE. 18. THERE IS A SPEC 095123 (ACOUSTICAL CEILING TILES) NONE FOUND AT THE FIELD HOUSE- PLEASE CONFIRM THIS SPEC IS NOT TO BE UTILIZED ON THE PROJECT. RESPONSE: CORRECT, NO ACT ON THE PROJECT; PLEASE DISREGARD THAT SPEC. 19. SPEC 091600-1.2-C SAYS TO REFER TO SPEC SECTION 075323 FOR ROOF SHEATHING- BUT THERE ISN’T A SPEC WITH THAT #. WHICH SPEC ARE THEY REFERENCING? RESPONSE: SPEC 061600-1.2 C TO BE MODIFIED AS FOLLOWS: “FOR ROOF SHEATHING, REFER TO SPECIFICATION SECTION 061600.16”. 20. THERE IS ALSO REFERENCE TO DENSGLASS IN SPEC SECTION 096100, HOWEVER THERE IS REFERNCE TO INSULATED ZIP WALL PANELS ON THE EXTERIOR WALLS- PLEASE CONFIRM THAT DENSGLASS IS NOT TO BE UTILIZED ON THIS JOB. RESPONSE: CORRECT, NO DENSGLASS AT THE FIELD HOUSE. REFER TO SPEC SECTION 061600.16 FOR EXTERIOR WALL SHEATHING. 21. PLEASE CONFIRM THAT TAPING THE JOINTS ON THE ZIP WALL SYSTEM THAT IS ON THE EXTERIOR WALLS IS SUFFICIENT- AND ANOTHER TYPE OF AIR BARRIER IS NOT REQUIRED. IF ANOTHER TYPE IS REQUIRED- PLEASE ELABORATE. RESPONSE: CONTRACTOR TO ADHERE TO MANUFACTURER RECOMMENDATION FOR INSTALLATION. 22. SHINGLES- DIDN’T SEE A SPEC ON. RESPONSE: PLEASE REFER TO 073113 ASPHALT SHINGLES SPEC ATTACHED. 23. PARTITION TYPE #A12.2 ON A101… PLEASE CONFIRM THIS IS CONSTRUCTED WITH (2) LAYERS OF 6” FRAMING TO ACCOMMODATE THE 12” RESPONSE: A12.2 IS A 2HR FIRE BARRIER WALL WITH (2) LAYERS OF 6” FRAMING TO EQUATE TO THE 12”. 24. PLEASE CONFIRM PARTITION TYPE A.2 IS NOT TO BE UTILIZED (SHEET G041). RESPONSE: WALL TYPE A.2 IS USED. PLEASE REFER TO FLOOR PLANS FOR STUD SIZING AS REQUIRED, FOR EXAMPLE A12.2. 25. ARE THE TRUSSES TO BE FIRE RATED LUMBER? RESPONSE: YES, TRUSSES MUST BE FIRE RATED LUMBER AS PER ROOF SECTION DETAILS. - - - END OF ADDENDUM - - -

Great Music in our Schools Concert tonight at JSHS. Nice job to all the students in band and chorus!

ELDRED CENTRAL SCHOOL DISTRICT 600 Route 55, Eldred, NY 12732 PUBLIC NOTICE is hereby given that sealed bids will be received for the following project: Contract 1: Eldred Junior & Senior High School at 600 Route 55 Eldred, NY 12732 and George Ross MacKenzie Elementary School, 1045 Proctor Road, Glen Spey, NY 12737 The Scope of Work described in the documents consists of the following: Eldred Junior & Senior High School and George Ross MacKenzie Elementary School • Contract 1 GC: General Construction The bids shall be in accordance with the Specifications, Drawings, and Terms of this Contract. Bids will be received by Eldred Central School District, until 3:00 p.m. prevailing time on Thursday, April 4, 2024 at which time they will be publicly opened and read aloud. The bid opening will take place at the Eldred Central School District’s Office at 600 State Route 55, Eldred, NY 12732. The Eldred Central School District will make the bid opening available at the Eldred Junior & Senior High School, location in school to be determined. OBTAINING DOCUMENTS Complete sets of Bidding Documents, drawings and specifications, may be obtained from Fellenzer Engineering, LLP, 22 Mulberry Street, Suite 2A, Middletown, NY 10940 Tel: (845) 343-1481. A deposit check for six hundred dollars ($600.00) will be required for each set of plans and specifications distributed, which amount will be refunded only to those submitting formal bids and if said plans and specifications are returned in good condition within two (2) weeks after their bids have been received. Checks or money orders shall be made payable to Fellenzer Engineering, LLP. Any bidder requiring documents to be shipped shall provide a separate check for one hundred dollars ($100.00) for postage and shipping costs. Complete digital sets of Bidding Documents, drawings, and specifications can be viewed and downloaded upon request and receipt of deposit(s). For further information about obtaining the documents, contact Maria Baptista at Savin Engineers. P.C. 3 Campus Drive Pleasantville, NY 10570 203.273.7117 (mobile) or mbaptista@savinengineers.com BID SUBMISSIONS Each proposal must be accompanied by security in the amount of not less than five percent (5%) of the bid, in the form and subject to the conditions stipulated in the Information to Bidders. No Bidders shall withdraw his/her bid within sixty days (60) after the formal opening thereof. The Owner reserves the right to waive any informalities in any proposals, or to reject any or all proposals and to advertise for new proposals. The accepted low bidder(s) will be required to furnish a one-hundred percent (100%) Performance Bond, Labor and Material Payment Bond, and produce all insurance in amounts not less than specified under the General Conditions and Special Provisions. Site Inspection: A pre-bid walkthrough with the bidders will not be required. REQUESTS FOR INFORMATION All Pre-bid “Requests for Information” (RFI) or Clarification must be submitted NO LATER THAN Friday, March 29, 2024, @ 3:00 p.m. The Eldred Central School District reserves the right to reject any and all bids and to make bid awards that are consistent with its purchasing policy/regulations and which are in the best interests of the School District.

Congratulations to the talented cast and crew of Eldred Performing Arts Club's recent production of ANNIE JR. You made Eldred proud! And, thank you to the nearly 500 audience members that came out and supported the show! THANKS SO MUCH! :-)

March 22, 2024 To the Eldred Community: We have 3 emergency days to give back. After discussion with the board, these are the following dates that Eldred Central School District will not be in session: Monday, April 8th Friday, May 24th Wednesday, June 26th If there needs to be any emergency closures after Spring Break, June 26th will be taken first and then May 24th will be taken second. Sincerely Yours, Superintendent Traci Ferreira

SPECIAL NOTICE: On Wednesday April 10, 2024, a Special School Board Meeting will be held at the JSHS at 6:00 p.m. for consideration of awarding the bid contracts for the capital improvement bond project.

Eldred Performing Arts Club (EPAC) presents ANNIE JR this weekend, March 22 & 23, at 7pm at the Junior Senior High School. A cast of 30 Eldred students, grades 2 through 12, have been working hard to prepare and perform this classic musical tale. Tickets are still available at epac.booktix.com with a very limited number available at the door. This one is not to be missed!

Read Across America: What Books are Trending for Middle School Students https://www.slj.com/story/best-middle-grade-2023-slj-best-books

We are excited that a few of our students from the George Ross Mackenzie School will be participating in the Special Olympics this year! The event will kick off on April 13th at 9am in Middletown. The qualifying round starts at 9:30 and the competition round starts at 12:30. The closing ceremony will begin at 2:30 and be completed around 3pm. Come for part or all of the event to support our students!

Eldred Green & Gold! #fundsmallschools

Please join us on March 26th @ 6pm for the Eldred JSHS MIOSM Concert!

GRM Student Council members are taking charge of this spring's annual selfless project. The campaign is Kids for Kats and will benefit the Port Jervis Humane Society. The treats are Meow Mix cat food . The kitties can enjoy rolling the tube around as the food makes an interesting sound for them. Each small treat is $1.00. Shout out to Abby K. and her family for shopping/donating the food. Please remember to save used towels and blankets without filling for animals in shelters. Ms. Lombardi would be happy to receive them and do the delivery. You can contact her at lombardij@eldred.k12.ny.us.

PRE-BID ADDENDUM NO. #6 The information contained herein, revises, supplements, and/or supersedes the specific parts of the documents referred to and shall be attached to and become part of such documents as if originally forming a part thereof. Except as herein modified, all other provisions of the documents shall remain in full force as originally set forth. ISSUED TO: All Bidders PROJECT: Eldred Central School District Bond Projects County of Sullivan, State of New York FE Project # 22-132 DATE: March 14, 2024 ISSUED BY: Fellenzer Engineering, LLP Savin Engineers, P.C. c/o Eldred Central School District PAGES: 2 REVISIONS TO SPECIFICATIONS: Item 1: Section 01 11 00 – See revised Milestone Schedule in project manual (link below). It is anticipated that products purchased under state contracts will also adhere to the schedule. Item 2: Clarification – In reference to Specification 23 09 93 Automatic Temperature Control System (HVAC), Section 1.0, refer to notes under “Scope of Work” listed on sheet ES-M001. Item 3: Clarification – In reference to Specification 01 50 00 Temporary Facilities and Controls, Section 2.2B, field office shall be furnished by “Contract 2 SC: Site Construction” REVISIONS TO SCOPE OF WORK: Item 1: Clarification – In reference to the previously provided pre-bid walkthrough RFI stated below, the Site Contractor (SC contract) shall also be responsible for any repair work needed for the entrance road to the fields: “Item 4: Can you provide information on whom is responsible for the entrance to the fields and or lower parking lot? Being there is only one entrance to the fields and the amount of equipment and material delivered to the site the entrance road will need to be cleared and or trimmed and pavement restored a projects end. Response: The Site Contractor shall selectively trim branches from the trees on the sides of the entrance road as needed for equipment and delivery access. The Contractor shall take pre-construction photographs to document the existing pavement conditions of the entrance road to the fields area, and any damage caused by the Contractor restored to a condition equal to or better than the existing conditions.” Item 2: Sheet C-106 Stormwater Plan – In regards to the note identifying proposed retaining walls to be verified by contractors due to existing topography, assume an additional 2,000 square feet of specified retaining wall for bidding purposes. Item 3: Sheet C-551 Wall Profiles – If necessary, approved alternates can be considered for the Keystone brand retaining wall blocks. For bidding purposes, assume comparable units to “Allan Block” manufacturer. Item 4: In response to State Education Department technical review comments, see link below for updated plan set “SED Addendum #1, March 8, 2024” https://fellp.sharefile.com/d-s37188d585e074fabad489c6957545653 - - - END OF ADDENDUM - - -